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Overview

Connect your calendar to Adminest to see tasks alongside your other events. We support both Google Calendar and Microsoft Outlook/Office 365.

Google Calendar

Sync with your Google account

Microsoft Outlook

Sync with Outlook or Office 365

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Connecting Your Calendar

1

Open Settings

Click the gear icon or go to Settings > Calendar
2

Choose Provider

Select Google Calendar or Microsoft Outlook
3

Authorize Access

A popup window will open for you to sign in and grant Adminest permission to create events. After authorizing, the popup will close automatically and you’ll be returned to Settings.
4

Configure Sync

Choose which calendars and task categories to sync
Adminest only creates events on your calendar. We do not read or modify your existing events.

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What Gets Synced

When sync is enabled, Adminest creates calendar events for:
  • Tasks with due dates
  • Document renewal reminders
  • Payment due dates

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Event Format

Calendar events include:
  • Title: Task name
  • Date/Time: Task due date
  • Description: Task details and link to Adminest
  • Reminder: Default 1-day advance notification

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Managing Sync

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Sync Settings

In Settings > Calendar, you can:
  • Enable/disable sync per category
  • Choose target calendar (if you have multiple)
  • Set default reminder time
  • Enable/disable automatic sync

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Completed & Cancelled Tasks

Under Advanced Settings, you can choose what happens to calendar events when tasks change status: When a task is completed:
OptionWhat happens
Mark as completeAdds a checkmark to the title and turns the event green
Remove from calendarDeletes the event entirely
Move to Done calendarMoves the event to a separate “Done” calendar
Keep unchangedLeaves the event as-is
When a task is cancelled:
OptionWhat happens
Remove from calendarDeletes the event entirely
Mark as cancelledAdds a cross to the title and turns the event red
Keep unchangedLeaves the event as-is

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Manual Sync

Click Sync Now to immediately push pending tasks to your calendar.

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Bulk Calendar Sync

For multiple tasks:
1

Select Tasks

Use checkboxes to select multiple tasks
2

Click Sync

Choose Sync to Calendar from the action menu
3

Confirm

Review and confirm the sync

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Disconnecting

To disconnect your calendar:
1

Go to Settings

Navigate to Settings > Calendar
2

Click Disconnect

Select Disconnect next to your connected account
3

Confirm

Confirm you want to remove the connection
Disconnecting does not remove events already created. You’ll need to delete those manually from your calendar.

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Troubleshooting

  • Check that sync is enabled in Settings
  • Verify the task has a due date
  • Click “Sync Now” to force immediate sync
  • Check your calendar’s event list (may be on a different calendar)
  • Clear browser cache and try again
  • Ensure pop-ups are allowed for Adminest
  • Check that third-party cookies are enabled
  • Try a different browser
  • Adminest creates new events; it doesn’t update existing ones
  • Delete duplicates from your calendar manually
  • Check sync frequency settings

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Privacy & Permissions

Adminest requests a single calendar permission (auth/calendar) which allows us to:
  • View calendars — List your available calendars so you can choose where to sync
  • Create events — Add task reminders and deadlines to your calendar
  • Update events — Keep calendar events in sync when task details change
  • Delete events — Remove calendar events when tasks are completed or removed
We only manage events that Adminest created. We never read, modify, or delete your personal calendar events.

Tasks

Manage the tasks that sync to calendar

Documents

Document deadlines create calendar events