> ## Documentation Index
> Fetch the complete documentation index at: https://docs.adminest.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Calendar Integration

> Sync your tasks with Google Calendar or Microsoft Outlook

## Overview

Connect your calendar to Adminest to see tasks alongside your other events. We support both Google Calendar and Microsoft Outlook/Office 365.

<CardGroup cols={2}>
  <Card title="Google Calendar" icon="google">
    Sync with your Google account
  </Card>

  <Card title="Microsoft Outlook" icon="microsoft">
    Sync with Outlook or Office 365
  </Card>
</CardGroup>

## Connecting Your Calendar

<Steps>
  <Step title="Open Settings">
    Click the gear icon or go to Settings > Calendar
  </Step>

  <Step title="Choose Provider">
    Select **Google Calendar** or **Microsoft Outlook**
  </Step>

  <Step title="Authorize Access">
    A popup window will open for you to sign in and grant Adminest permission to create events. After authorizing, the popup will close automatically and you'll be returned to Settings.
  </Step>

  <Step title="Configure Sync">
    Choose which calendars and task categories to sync
  </Step>
</Steps>

<Note>
  Adminest only creates events on your calendar. We do not read or modify your existing events.
</Note>

## What Gets Synced

When sync is enabled, Adminest creates calendar events for:

* Tasks with due dates
* Document renewal reminders
* Payment due dates

### Event Format

Calendar events include:

* **Title:** Task name
* **Date/Time:** Task due date
* **Description:** Task details and link to Adminest
* **Reminder:** Default 1-day advance notification

## Managing Sync

### Sync Settings

In Settings > Calendar, you can:

* Enable/disable sync per category
* Choose target calendar (if you have multiple)
* Set default reminder time
* Enable/disable automatic sync

### Completed & Cancelled Tasks

Under **Advanced Settings**, you can choose what happens to calendar events when tasks change status:

**When a task is completed:**

| Option                | What happens                                            |
| --------------------- | ------------------------------------------------------- |
| Mark as complete      | Adds a checkmark to the title and turns the event green |
| Remove from calendar  | Deletes the event entirely                              |
| Move to Done calendar | Moves the event to a separate "Done" calendar           |
| Keep unchanged        | Leaves the event as-is                                  |

**When a task is cancelled:**

| Option               | What happens                                      |
| -------------------- | ------------------------------------------------- |
| Remove from calendar | Deletes the event entirely                        |
| Mark as cancelled    | Adds a cross to the title and turns the event red |
| Keep unchanged       | Leaves the event as-is                            |

### Manual Sync

Click **Sync Now** to immediately push pending tasks to your calendar.

### Bulk Calendar Sync

For multiple tasks:

<Steps>
  <Step title="Select Tasks">
    Use checkboxes to select multiple tasks
  </Step>

  <Step title="Click Sync">
    Choose **Sync to Calendar** from the action menu
  </Step>

  <Step title="Confirm">
    Review and confirm the sync
  </Step>
</Steps>

## Disconnecting

To disconnect your calendar:

<Steps>
  <Step title="Go to Settings">
    Navigate to Settings > Calendar
  </Step>

  <Step title="Click Disconnect">
    Select **Disconnect** next to your connected account
  </Step>

  <Step title="Confirm">
    Confirm you want to remove the connection
  </Step>
</Steps>

<Warning>
  Disconnecting does not remove events already created. You'll need to delete those manually from your calendar.
</Warning>

## Troubleshooting

<AccordionGroup>
  <Accordion title="Events not appearing">
    * Check that sync is enabled in Settings
    * Verify the task has a due date
    * Click "Sync Now" to force immediate sync
    * Check your calendar's event list (may be on a different calendar)
  </Accordion>

  <Accordion title="Authorization failed">
    * Clear browser cache and try again
    * Ensure pop-ups are allowed for Adminest
    * Check that third-party cookies are enabled
    * Try a different browser
  </Accordion>

  <Accordion title="Duplicate events">
    * Adminest creates new events; it doesn't update existing ones
    * Delete duplicates from your calendar manually
    * Check sync frequency settings
  </Accordion>
</AccordionGroup>

## Privacy & Permissions

<Info>
  Adminest requests a single calendar permission (`auth/calendar`) which allows us to:

  * **View calendars** — List your available calendars so you can choose where to sync
  * **Create events** — Add task reminders and deadlines to your calendar
  * **Update events** — Keep calendar events in sync when task details change
  * **Delete events** — Remove calendar events when tasks are completed or removed

  We only manage events that Adminest created. We never read, modify, or delete your personal calendar events.
</Info>

## Related Features

<CardGroup cols={2}>
  <Card title="Tasks" icon="list-check" href="/guide/tasks">
    Manage the tasks that sync to calendar
  </Card>

  <Card title="Documents" icon="file-lines" href="/guide/documents">
    Document deadlines create calendar events
  </Card>
</CardGroup>